04/03/2024 – Executive Assistant – Southern Evangelical Seminary

Job title: Executive Assistant

Reporting to: President of Southern Evangelical Seminary (SES) and Chief Operating Officer (COO)

Part-time 24 hrs a week 

Location: on-site

Purpose of the position

The Executive Assistant provides face-to-face and virtual high-level administrative support to the President of (SES), the (COO), and/or other assigned leadership staff.

Responsibilities and Duties

Responsibilities

  • Performs clerical and administrative tasks, including drafting and editing letters, emails, memos, agendas, briefing notes, reports, contracts, presentations, and other documents for the President and COO.
  • Receives incoming communication or memos on behalf of the President and the COO, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
  • Screen and direct phone calls to the appropriate individuals.
  • Coordinate, organize, and manage calendars and schedules, including scheduling appointments, meetings, travel, and accommodations for the President of SES and the COO.
  • Attends meetings with the President of SES and the COO, taking notes and recording minutes.
  • Coordinate and manage projects and tasks assigned by the President of SES and the COO.
  • Perform research and data analysis on various topics.
  • Performs office tasks, including maintaining records, ordering supplies, and other duties as assigned by the President of SES and COO.

Required Skills/Abilities:

  • Superior verbal and written communication skills
  • Extreme tact and discretion skills
  • Excellent organizational skills and attention to detail
  • Time management skills with a proven ability to meet deadlines.
  • Ability to function well in a high-paced and, at times, stressful environment.
  • Computer skills
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
  • Extremely proficient with Microsoft Office Suite or similar software and able to learn new or updated software.
  • Willingness to learn new programs and skill sets.

Education and Experience:

  • A high school diploma is required, and a bachelor’s degree in business administration or a related field is preferred.
  • At least four years of related experience is required.
  • At least one year of experience working in a virtual/remote environment.

Email us at [email protected] to apply.

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